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Tender

Participating in the SHIELD PCP Tender

The SHIELD PCP invites technology suppliers and solution providers to participate in tender and collaborate with public procurers and end-users in developing new tools that enhance the protection of public spaces.

Participation offers the opportunity to co-create solutions that will be tested in real-world operational environments and aligned with the needs of security practitioners across Europe.

Banner promoting the SHIELD PCP Tender. Call to actions on the left, a project representative on the right.

Benefits for:

Stronger business growth
Shorter time-to-market for innovative products and services.
Improved access to public procurement opportunities for innovative newcomers, including start-ups and SMEs.
Faster commercialisation of scientific results.
Access to innovation funding through PCP, a European Commission-backed procurement mechanism.
Created new connections with end users and other solution providers in the field.
Improved quality and efficiency of public security services.
Interoperability ensured from the beginning, reducing the risk of vendor lock-in.
Better quality products at more competitive costs.
Reduced risk during future Public Procurement of Innovative Solutions (PPI).
License-free use of solutions for procurers.
Right to request third-party licensing for broader deployment.

Process Overview

The PCP process is organised in a sequence of open and transparent steps, allowing suppliers to build partnerships, understand requirements, and submit proposals.

1. Find Your Partner

To support the creation of potential PCP consortia, the matchmaking form enables technology providers to present their capabilities and connect with others interested in co-developing solutions.

By sharing your organisation’s expertise, you can explore synergies and identify suitable partners for forming a PCP consortium.

Open the matchmaking form

2. Open Market Consultations (OMC)

Read the Open Market Consultation Report under this link.

The SHIELD PCP holded Open Market Consultations activities, announced two months in advance in the Official Journal of the European Union via a Prior Information Notice (PIN).

The OMC activities were instrumental in helping to:

Verify results of prior art analysis
Gather insights from suppliers on emerging and relevant technologies
Clarify operational needs and IPR considerations
Support two-way dialogue between procurers and industry

Activities included:

Hybrid Central Event in Paris (25–26 February 2026). Check the recording and presentations under this link.
Online webinars (in English and buyers’ languages) – recordings and presentations available here.
Request for Information (RFI) via EU Survey available under
this link.
Q&A document published under this link.

OMC actions were promoted widely through project channels and European networks.

Prior Information Notice (PIN): Open here

Check the OMC Document for more details

3. Call for Tender

Publication: May 2026

Reception of bids: June–August 2026

Deadline for receipt of tenders: 25 August 

The Call for Tender will outline requirements, pilot sites, and evaluation criteria.

Evaluation will consider:

1. Technical Innovation and Feasibility

  1. Innovation potential
  2. Technical robustness and interoperability
  3. Compliance with functional and technical specifications

2. Cost and Value for Money

  1. Cost-effectiveness and sustainability

3. Operational Impact and Scalability

  1. Integration with existing workflows
  2. Adaptability to diverse contexts and larger environments

4. Social and Ethical Impact

  1. Privacy, safety, public acceptance, human impact

A sufficient period will be provided to prepare and submit proposals.

Access the official SHIELD PCP Tender procedure and submit your application to participate: Tuttogare e-Procurement Platform

More details

4. Tender Awards

Announcement: 11 October 2026

Bids will undergo:

Administrative eligibility checks
Assessment against exclusion, selection, and pass/fail criteria
Scoring of technical and financial criteria

Suppliers selected for Phase 1 will be invited to proceed.

PCP Development Phases

Phase 1
Solution Design

Duration: ~3 months (November 2026 – January 2027)

At least five R&D providers deliver a detailed solution design and technical architecture, addressing operational needs such as real-time monitoring and coordination.

No prototype is required at this stage; this phase focuses on conceptual and technical feasibility.

Phase 2
Prototype Development and Testing

Duration: ~9 months (April 2027 – February 2028)

At least three prototypes will be developed and tested in controlled environments:

Laboratory Acceptance Test (LAT)
Factory Acceptance Test (FAT), supervised by the consortium

This phase ensures that prototypes meet functional requirements and are ready for real-world trials.

Phase 3
Operational Testing in Real Environments

Duration: ~6 months (April 2028 – September 2028)

Pilot sites:

Football stadium, Žilina, Slovakia
Football stadium, Madrid, Spain
Gare du Nord train station, Paris, France

At the end of Phase 3, procurers receive:

Source code and necessary software
Hardware supporting integration
Validated prototypes ready for further scaling

All dates provided are indicative and may be adjusted following consultations with suppliers during the OMC (Open Market Consultation).

PCP Participants

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Short description of proposed solution
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Short description of proposed solution

Call for Tenders

SHIELD PCP Call for Tenders invites technology suppliers, SMEs, research-driven organisations and consortia to submit tenders for the development, testing and field validation of innovative R&D solutions for the protection of public spaces.

The tender focuses on solutions combining command centre coordination, secure communication, crowd monitoring and movement monitoring to improve coordination and information sharing between stakeholders operating in public spaces.

Selected suppliers will work through a structured Pre-Commercial Procurement process divided into three phases, in cooperation with public procurers and end-users.

Tender Document 1 (TD1): Call for Tenders
Tender Document 2 (TD2): Framework Agreement
Tender Document 3 (TD3): PCP Specific Contract for Phase 1
Tender Document 4 (TD4): Specific Contract for Phase 2
Tender Document 5 (TD5): Contract for Phase 3
Tender Document 6 (TD6): End of phase (1, 2, 3) report
Tender Document 7 (TD7): Contractor details and project abstracts
Tender Document 8 (TD8): Technical Form
Tender Document 9 (TD9): Financial Form
Tender Document 10 (TD10): ESPD
Tender Document 11 (TD11): Consortia Statement
Tender Document 12 (TD12): Non-Disclosure Agreement
SHIELD PCP Tender Q&A Document

Access the official SHIELD PCP Tender procedure and submit your application to participate: Tuttogare e-Procurement Platform

Register for the Open Market Consultations

We are sorry, but registration is now closed as the OMC events have already taken place.
The Open Market Consultations provided an opportunity for technology suppliers and solution providers to learn more about the SHIELD PCP needs, share feedback, and provide input to support the preparation of the tender specifications.

The Open Market Consultations aim to communicate procurers’ needs to the market, receive feedback from the suppliers active in the relevant domain and collect insights on industry skills which can be used to finetune the tender specifications well in advance of the release of the tender.

The OMC will be composed of online webinars in different national languages and one central hybrid event in Paris in 25-26 February 2026

IMPORTANT: Registration for people wishing to join the event on site is closed. You can still participate online.

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Matchmaking Form

Looking for the right partner?
Fill in the matchmaking form and start connecting today!
The matchmaking form helps technology suppliers and solution providers connect with potential partners interested in participating in the SHIELD PCP procurement process.
By sharing information about your organisation and expertise, you can explore collaboration opportunities and identify others working on complementary approaches, capabilities, or technologies.

This is not a commitment to form a consortium—it is an opportunity to signal interest, discover synergies, and start conversations.

Please select the option that best describes your need*
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Questions? Contact us!

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Empowering Safety through Innovation
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